Understanding the GST/HST Report

Modified on Mon, 4 Aug at 4:47 PM

In this article:

Accessing the GST/HST Report
Entries Show in the GST/HST Report
GST/HST Journal Summary

The GST/HST Journal Report is an important tool to help your law firm manage its GST/HST (or HST) payments and filings. It tracks all your GST/HST activity, including amounts paid, billed out, and any adjustments made. The totals in this report directly match the numbers you'll need for your official GST/HST Return Form. It shows your balances for the Period, Prior Unreported, and Total, which reflect activity for your chosen report dates. This report is designed to help your firm easily track your GST/HST obligations and make sure you're complying with tax regulations.

Accessing the GST/HST Report

Go to Reports > Other > GST/HST tab.
Set the Start and End Period.
NOTE: If you have previously closed a GST/HST period, the Start of Period will be greyed out and will default to the next period.
Select how you want to prepare the report with the following options:
- Prepare preview of GST/HST Report only - This option will only generate the report to for review.
- Prepare GST/HST Report and close period - This option will generate the report and close the period at the same time.
Click Submit.
Click Close on the Processing pop-up message.
Click the Notification Bell icon to the right to get the report once generated.
NOTE: Unlike most other reports, the GST/HST report isn't automatically downloaded after you request it. You can click the bell icon to download it, or click on a different tab, then go back to the GST/HST tab. You should then see the report available for download under "Last preview report on."

Entries Shown in the GST/HST Report

Disb: All GST/HST eligible purchases that you make, goes to box 102.
(Paid Out) Tax: GST/HST that the firm paid on Disb, goes to box 106.
NOTE: GST/HST remittances also show in paid out tax column, this is specified by a star sign (*).
Inv: Invoice number
Billed: Shows the billed amount when the invoice was finalized, even when a file was set to tax exempt, goes to box 101.
(Billed Out) Tax: GST/HST that the firm billed to clients for that particular invoice, goes to box 103.
Adj Tax: Write ups and reversed provisional write offs of GST/HST, goes to box 104.
Adj ITC: Write downs and provisional write offs of GST/HST, goes to box 107.
NOTE: Only GST/HST adjustments will show on the GST/HST report, adjusted fees or costs will not reflect on this report.

GST/HST Journal Summary

Previous Balance: Indicates the GST/HST balance from the prior period
Previous Payments/Refunds: Indicates all payments and refunds applied to the prior period.
Balance Forward: Remaining balance forward

GST Heading	Box#	Period	Prior Unreported	Total
Sales and Other Revenue	101	Fees and disbursements that the firm charged and billed to clients.	Backdated entries on closed periods.	Period + Prior Unreported
Purchases	102	All GST/HST eligible purchases that the firm make (does not include tax exempt/excluded).
Tax Collectable	103	GST/HST that the firm billed to clients.
Tax Adjustments	104	Write ups and reverse provisional write offs of GST/HST.
Total Tax and Adjustments	105	Sum of box 103 and 104
Input Tax Credit	106	GST/HST that the firm paid on purchases.
ITC Adjustments	107	Write downs and provisional write offs of GST/HST.
Total ITC and Adjustments	108	Sum of box 106 and 107
Net Tax	109	Net tax (difference of box 105 and 108)
Paid by Instalments	110	Amount of GST/HST you remit and applied to the current report period. It also shows any GST/HST refunds recorded in the system as a positive amount.
Rebates	111	GST/HST refunds that the firm received and recorded in the system. It will show a negative amount.
Total Other Credits	112	Difference of box 110 and 111
Balance	113	Difference of box 109 and 112.	Balance from back dated entries on closed periods.	Period + Prior Unreported. This should match the GST/HST Payable or Tax Federal GL Account (2400)
Refund Claimed	114	Amount of refund due for the period		Period + Prior Unreported
Payment Enclosed	115	Amount of GST/HST to remit for the period		Period + Prior Unreported

Accessing Previous Closed GST/HST Periods

There are times when you need to print or redo a prior and close GST/HST period, please follow the steps below:

Go to Reports > Other > GST/HST tab.
Click to expand the Previous Periods.
Select the action you need to do:
- Click the PDF icon to print the report.
- Click the trashcan icon to delete or reopen the period.
  NOTE: Deleting or reopening a closed GST/HST period is not something we recommend. If there is a need for it, please consult with your accountant.