Working with a Transaction Levy

In this article:

• Setting Up the Transaction Levy
• Creating the Transaction Levy Entry
• Accessing and Creating the Transaction Levy Report
• Paying the Transaction Levy

Setting Up the Transaction Levy

Part 1: To enable a Levy for a province:

1. In Legal Accounting, go to Admin > Firm > Settings > Provincial.
2. Click the arrow to expand either Ontario or Newfoundland and Labrador, depending on the province you need to configure.
3. Toggle Transaction Levy to on to activate the levy for the selected province.
4. Enter the desired Real Estate Levy Amount and/or the Litigation Levy Amount in the respective fields.
5. Optionally, enter the Act Code you want to use.
6. Optionally toggle Firm Expense to on if the client won't be charged for the levy but the firm would still have to remit it.
7. Click Save.

Part 2: To link the Levy Type to Areas of Practice

1. Go to Admin > Firm > Areas of Practice.
2. Click the edit icon (pencil) for either Litigation or Real Estate, depending on the type of levy you are configuring.
   
3. Click the Transaction Levy Type drop-down list and choose the appropriate levy.
4. Click Save.

Part 3: Adding a User to the Transaction Levy Report

1. Go to Admin > Users > Users tab.
2. Click the edit icon (pencil) for the lawyer whose associations you want to edit. 
3. Click the Associations sub-tab.
4. Enter the Law Society Number.
5. Click Save.

Creating the Transaction Levy Entry

To do this:

1. Go to Add Entry > Expenses.
2. In the File column field, enter part of the file name or number and select the file you want to use from the list that appears.
3. Toggle Levy to on.  This will populate the Amount and GL Account fields for the levy. 
   
   
4. NOTE:  If you get an error "Area of Practice is not subject to Transaction Levy", go to File Manager, locate the file and change the AOP to either the Litigation or the Real Estate type.  If the AOP is correct, see Part 2: Linking Levy Type to Areas of Practice, above.
5. Double-click in the Tax Status field and choose the status from the list of options.   
6. Ensure that the entry is selected (i.e., a checkmark appears at the beginning of the row).
7. Click Save.
   NOTE:  If the Levy button is not available but was setup correctly (see Setting Up the Transaction Levy above), click the menu ☰ icon in the top-right corner of the page and select Transaction Levy.
   

Accessing and Creating the Transaction Levy Report

To do this:

1. Go to Reports > Other > Transaction Levy [Province code].
2. Click the down arrow to view the Transaction Levy Options page.
   
3. Click the View field and select the levy report you want to generate.
4. Click the Play button to view the report. 
   NOTE:  If the Levy report's balance does not match with the GL for Levy, it's mostly because the levy entry was not marked correctly, find the entry from Levy GL to edit and toggle on the levy button.

Paying the Transaction Levy

To do this:

1. Go to Add Entry > Operating Out.
2. Fill in the cheque details.
3. Set the GL Acct (Levy Payable) under the cheque allocation section.