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Understanding License Usage in Legal Accounting

This article explains how Legal Accounting counts licenses and how to check your firm's usage. Use it when you want to know how many licenses your firm has, whether adding a user will cost more, what "part-time" and "full-time" mean on the usage screen, whether a new hire can use a departed employee's license, or where to find your serial number.

 

How licenses Are Counted

Since February 1, 2026, Legal Accounting uses 1 user = 1 license, counted each calendar month.

  • licenses aren't assigned to named people.
  • Each different user who logs in during the month needs a license.
  • The count resets on the 1st of each month.
  • Users who never log in, such as timekeepers whose time others enter, don't need a license.
  • Actionstep compares licenses with actual logins each month and invoices any extra users.

 

Checking Your licenses and Usage (Admin)

 

To do this:

  1. Click your initials (top right).
  2. Click Firm License Information. If you work in more than one firm, it's under License and switch books.
  3. Find your license number (serial number). It starts with CA or US, and appears on your invoices as the organization key.
  4. Click Usage-Current.
  5. Expand User Logon Details to see who has logged in this month.
  6. Click Usage-History to see firm totals for past months.

Notes:
• Part-time and Full-time come from the old shared-license model, but they still control sign-in. Each license gives your firm 15 part-time logins a month. A user who logs in on 15 different days becomes full time. Their logins keep being counted after that, so the usage screen can show more than 15 for one user, but they still use only one license. When the part-time logins run out, part-time users see "No licenses are available" until the 1st. If you have a license for everyone who logs in, you won't run out.
• Disabling a user doesn't give back a license they've already used this month. If you're replacing someone who logged in this month, add the new user on the 1st of next month or buy another license.
• When you add a user, you may see "If you continue, you will have more users than licenses…". This is a warning only. If the new user won't log in, or you have unused licenses this month, click Continue.

 

Additional Resources:

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