When a client has money in trust, you can use it to pay their invoices. You can apply trust when you finalize an invoice in Review Charges, or pay a finalized invoice later with a transfer. Paying from trust is useful when a client's outstanding A/R should come out of their trust balance, when you applied less trust than the invoice total, or when one deposit is partly for an invoice and partly a retainer on a new file.

Paying a Finalized Invoice from Trust

To do this:

1. Go to Add Entry > Transfer.
2. Enter the Date.
3. Enter the Amount.
4. Set From Account to the trust account.
5. Set To Account to the operating account.
6. In Transfer From, choose the File Number. The Client Number is filled in automatically.
7. Click Select Invoices.
8. Select the invoice or invoices to pay.
9. In Cheque Mgt, choose how the transfer is handled. Choose Release/Print Cheque if you need a receipt or Form 9A.
10. Enter a memo, for example "Balance of invoice 1234".
11. Click Save.

Notes: 
• You can't change the trust amount on a finalized invoice. Either pay the rest with a transfer, or delete the invoice and bill it again.
• Trust applied in Review Charges only covers the current invoice. To pay an older balance, pay it with a transfer first, and then bill.

Splitting One Trust Deposit Between an Invoice and a New File

To do this:

1. Go to Add Entry > Trust In.
2. Select the payer.
3. In the allocation grid, add one row for each file with its amount.
4. Click Save.
5. Pay the invoice with a transfer, as described in Paying a Finalized Invoice from Trust.

Updated November 03, 2026 20:47