If you need to create a journal entry, please follow these steps:
- Go to Financials > Journal Entry tab.
- Set the date, reference and memo.
- Fill in the GL accounts that need to be debited or credited.
- (Optional) You can also import a .csv file of your journal entries.
- Click Save.
NOTE: Journal Entries will only reflect on financials reports, or the GL reports and not on subledgers such such the ledger and journal reports.
Be wary of posting to control accounts. If you attempt to post to one, you will see the following message appear:
Although you could override and still post the entry, it is not recommended to do so. If you do, though the General Ledger will update correctly, any journals associated with the GL accounts you are posting to will not. This will mean you won’t be able to reconcile the General Ledger with the associated journals.
NOTE: Exception: If a control account does not have a sub-ledger to reconcile against (example, equity accounts) you may override, and post the journal entry.
To see which General Ledger accounts are considered control/special accounts, you can check the list of accounts by going to Admin > Firm > General Ledger Accounts.
While looking at the list, check the column header ACCOUNT USAGE TYPE . If there is something listed in the column, then this account is a control account and should not have manual entries made to it. Contact support if you have any questions. Additionally, control accounts will not have a trashcan icon to the right side of the screen, as they are not able to be closed, whereas the non-control accounts can.
If an unneeded entry was made, you will be able to delete the entry from the General Journal by clicking the delete icon.
Updated