If you need to create a journal entry, please follow these steps:
- Go to Financials > Journal Entry tab.
- Set the Date, Reference and Memo fields.
- Fill in the GL accounts that need to be debited or credited.
- (Optional) You can also import a .csv file of your journal entries using the template attached to this article.
- Click Save.
NOTE: Journal Entries will only reflect on financials reports, or the GL reports and not on subledgers such such the ledger and journal reports.
Be wary of posting to control accounts. If you attempt to post to one, you will see the following message appear:
It is possible, but not recommended, to override and post the entry, it is not recommended to do so. If you do, though the General Ledger will update correctly, any journals associated with the GL accounts you are posting to will not. This will mean you won’t be able to reconcile the General Ledger with the associated journals.
NOTE: Exception: If a control account does not have a sub-ledger to reconcile against (example, equity accounts) you may override, and post the journal entry.
To see which General Ledger accounts are considered control/special accounts, you can check the list of accounts by going to Admin > Firm > General Ledger Accounts.
While looking at the list, check the column header Account Usage Type . If this field is populated, then the account is a control account and should not have manual entries made to it. Contact the Support team if you have any questions. Additionally, control accounts will not have a Delete (trash can) icon to the right side of the screen; they cannot be closed, whereas the non-control accounts can.
You can delete unneeded entries from the General Journal by clicking the Delete icon.
- Journal Entry Template.csv34 Bytes
Updated