Help Center

Financials FAQ

The following FAQs can help you answer questions about your general ledger:

 

How do I add a General Ledger (GL) account?

  1. Go to Admin > Firm > General Ledger Accounts.
  2. Click Add 

  3. Fill in the details.

    NOTE:  If the GL you're trying to add is already in the system and was deleted/archived, you get a pop-up asking if you want to reactivate it, say Yes to add it back.

  4. Click Save.

 

How do I delete a General Ledger (GL) account?

Deleting a GL account is not an option in Legal Accounting, but we can archive it so it can't be used anymore.

  1. Go to Admin > Firm > General Ledger Accounts.
  2. Locate the GL you want to archive and click on the trashcan icon.

  3. Confirm the deletion (to archive).

    NOTE:  Once you have archived the GL, you will not be able to run a detailed General Ledger report for the account, but the entries will still be reflected on other financial report. Please also note that you will not be able to archive any control account.

    If you get an error that says, "Resource being used", it means that the GL is being used by something else like in Activity Code and you can't delete/archive it.

 

How do I edit a General Ledger (GL) account ?

  1. Go to Admin > Firm > General Ledger Accounts.
  2. Locate the GL you want to archive and click on the pen icon.
  3. Make the change you need.
  4. Click Save.

 

How do I reuse a General Ledger (GL) account that has been deleted/archived?

The deleted/archived account would need to be reactivated and changed to a different name so that it can be reused. See How do I edit a General Ledger (GL) account and How do I add a General Ledger (GL) account? above to learn more.

 

Message: You have chosen a special/control GL account. Continuing may cause a discrepancy between the General Ledger and Sub Journal

When you attempt to post directly to a special or control GL account in Legal Accounting, the system will issue a warning.

To proceed, you must check the box that says: "I acknowledge that I understand..." this confirms that you understand the implications of posting directly to a control account.

NOTE:  Posting directly to control accounts can lead to discrepancies in your financial reports. Ensure you fully understand the consequences before proceeding.

How do I add a Journal Entry ?

  1.  Go to Financials>Journal Entry tab
  2. Enter Date
  3. Enter Reference
  4. Enter  a Memo
  5. Click into the body and enter the GL Accounts for the entry
  6. Enter the amounts
  7. The credits and debits need to balance
  8. Save the entry

NOTE:   You can post to control accounts, however it is not recommended as the journals associated with the GL accounts will not balance. example Bank Accounts the GL will not balance to the Bank Reconciliation.

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