This guide helps you match your General Ledger (GL) account balances using various reports. It shows you which report settings to use for accurate numbers and offers troubleshooting tips for common reconciliation problems.
Identifying a Control Account
Control Accounts are specific GL accounts that Legal Accounting automatically posts to based on the function you're using within the software.
- Go to Admin > Firm > General Ledger Accounts.
- Review the column name Account Usage Type.
If the field is blank or not defined, the GL account is not a Control Account. All controlled accounts are specified by their respective usage.
Reports to Reconcile Control Accounts
Some control accounts have subledgers (reports) you can compare with for reconciling purposes:
| Client | Journal | G/L | |
| Trust Account | Trust Listing | Trust Bank Journal | Trust Bank GL (1000) |
| Operating Account | Operating Bank Journal | Operating Bank GL (1100) | |
| Accounts Receivables | Client Ledger | AR by Client/ Billing Journal | AR GL (1200) |
| Client Costs (Unbilled) | Client Summary | Costs GL (Accrual:1210 or 1210.hard & 1210.soft) (Cash: 5010) |
|
| Accounts Payable | Payable Listing | AP GL (2000) | |
| GST/HST | GST/HST | GST/HST GL (2400) | |
| PST | Sales Tax | Sales Tax GL (2420) |
Reports:
- Reconciling the Trust Bank - Trust Listing, Trust Bank Journal and GL *1100
- Reconciling the Operating Bank - Operating Bank Journal and GL *1000
- (For Accrual) Reconciling the (Account) Receivables- Client Ledger, Receivables by Client, GL *1200
- Reconciling the Client Disbursements (WIP) - Client Summary and GL *1210 or *1210.hard and *1210.soft or *5010
- (For Accrual) Reconciling Accounts Payable - Payable Listing and GL *2000
- Reconciling the GST/HST or Tax Federal- GST/HST Journal and GL *2400
NOTE: *GL Account Name can be changed so it might not be the same exact names as shown on the table above.
Updated